Our Process: Pre-Event Preparations

At Registration Technology, Inc (RTI) we recognize that each event has its own specific requirements. We can handle your entire pre-registration process or just those areas that need special attention. Our years of experience allow us to apply effective and proven solutions, all designed to make sure that your attendees receive VIP treatment upon arriving at your show.

Pre-Event Services Include:

Registration form design – We can review your existing materials and suggest improvements or make the forms easier for your attendees to complete and to increase the value of the data you want to capture. Or, we will start from scratch and draw from our experience to produce attractive, easy-to-read registration forms.

Receipt of registrations – We can receive your event’s registration form by mail, fax, e-mail and the internet. In addition, you can send a file of all registrants to RTI to be converted into the database. If you prefer, a user-friendly registration software package is available allowing you to control data entry.

Web-based registrations – By using our site, we provide a seamless link that preserves your identity and facilitates the registration process for your attendees.

Accurate data entry – We guarantee 100% accuracy for all pre-event credential processing. We also provide duplicate checking, city/state/zip/area code verification and membership verification by name and/or company.

Financial processing – We handle this critical area with special care, checking all forms with a two-step process to ensure accuracy. Payments are deposited directly to the client’s merchant account that RTI will assist in creating. All payments are reconciled and reports sent to the client.

Staffing guidelines and registration area layout – Because we have experience managing a wide variety of formats, we will help you determine staffing, how many registration counters you will need, and/or how best to set up your registration area for optimal traffic flow.

Printing – Your attendees expect to receive materials that are attractive and accurate. We print everything according to client specifications and can distribute credentials via mail before the show or have them available for on-site pick-up.

Timely reports – Customized reports are generated according to your requirements. We can provide information about any aspect of the registration process, such as by category, demographics, source code or session count.